Frost Architects – Terms & Conditions

  1. Our appointment is based on the RIBA Professional Services Contract as noted in the accompanying letter including latest amendments. The appointment is to be executed under hand.
  2. We shall provide services as noted in the fee proposal letter and the above appointment document.
  3. Our fees will normally be based on a percentage of the total project cost plus expenses and VAT. The proportion of the total fee due at the end of each stage is as noted in the accompanying letter.
  4. If full services are not required, fees will be as indicated in the accompanying letter plus expenses and VAT.
  5. Interim payments will be submitted on a monthly basis or at completion of each stage.
  6. Payment for each stage must be received before work on the next stage will commence.
  7. Additional services, if required, will be undertaken on a time charge basis plus expenses and VAT.
  8. Release of drawings in CAD format (.dwg) will be charged at £100 per drawing.
  9. A copy of our current time charge rates is shown below. These rates are subject to regular six monthly review and may be changed without prior notification.
  10. All amounts due in accordance with this agreement shall be paid within 14 days of the date of invoice unless otherwise agreed. If there is any query regarding an invoice this must be notified to us within 7 days of the invoice issue date.
  11. Your duties under the Construction (Design and Management) Regulations 2015 are outlined on the following HSE leaflet:
  12. Standard Time Charge Rates:
    Director                                                                                                                  £200 per hour
    Associate                                                                                                               £150 per hour
    Architect                                                                                                                £100 per hour
    Architectural Technician                                                                                     £80 per hour
    Architectural Assistant                                                                                        £80 per hour
  13. This fee proposal is only valid for a period of three calendar months from the date at the top of the accompanying letter. At the expiry of this period any fee proposal which has not been accepted may need to be re-negotiated.
  14. Please note that due to construction industry events our Professional Indemnity Insurance policy excludes cover for claims arising from or connected to fire safety or directly or indirectly arising out of the combustibility, fire safety requirements or fire protection performance of all façade materials, roof materials, cladding, insulation, glazing, balconies or any other component used on the internal or external walls or roof, as well as any claims related to the fire safety of a building or structure. For more information you can read our letter from Brunel Professions here.